Privacy & Email Terms

What we collect

When you subscribe, we store a single record containing:

• Your email address.
• Your subscription status and the related timestamps — when you subscribed, when you confirmed, and, if applicable, when you unsubscribed.
• A record of your consent: that you accepted these terms and which version of them.
• The source — which part of the site you subscribed from (for example, the header).
• Two random tokens we generate for your subscription: one to confirm your email and one to power your one-click unsubscribe links. These are random identifiers, not information about you.
• Basic request metadata (IP address and browser user-agent) kept as a consent audit trail.

The subscribe form asks only for your email address — we do not ask you to provide your name or any other personal information.

One other form on this site collects more than that, and it is the only one: the request form for the wildfire detection requirements library. It is described separately below, because what it collects and why differ from everything above.

How we use it

Your email is used for one purpose: to send you a message when a new article is published on A Chat With AI. We use a double opt-in process — after you subscribe, we email you a confirmation link, and no article emails are sent until you click it.

What we don't do

We do not sell, rent, or trade your email address. We do not use it for advertising, and we do not share it with third parties except the email delivery provider (Resend) and database host (Supabase) strictly needed to store your subscription and send the emails you asked for.

Unsubscribing

You can unsubscribe at any time. Every email includes a one-click unsubscribe link, and there is an unsubscribe page linked in the site footer where you can opt out by entering your email. Once you unsubscribe, we stop sending you article emails.

The detection library request form

Parts of the wildfire detection requirements library are released after a conversation rather than published. To ask for them, you submit a form that collects your name, email address, organization, role, and phone number, along with an optional note and the same basic request metadata (IP address and browser user-agent) kept as a consent audit trail.

The phone number is required, and it is required for one reason: the author speaks with people before releasing the full material. So the form asks you to agree explicitly to being contacted, and that agreement is recorded together with the exact wording you were shown — not a version number, but the sentence itself, so the record still means something after this page is edited. A request that does not carry that agreement is refused rather than stored.

This information is used to have that conversation and to decide what to release. It is not added to the newsletter, not used for marketing, and not sold, rented, or traded. It is stored in the same database host (Supabase) as the rest of the site's records.

Because a request is not an account, there is nothing for you to sign in to and delete. If you want your request record removed, ask via the contact page and it will be deleted.

Data retention & requests

We keep your subscription record while you are subscribed and, for unsubscribed addresses, retain a minimal record to honor your opt-out. If you would like your record deleted entirely, contact us via the contact page.

Changes to these terms

If we materially change how subscription data is handled, we will update this page and the version associated with new consents. Continued subscription after a change constitutes acceptance of the updated terms; if you disagree, you can unsubscribe at any time.